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Seven Tips to Handle Tenant Lease Renewals and Terminations

Updated: Sep 6, 2023

As a landlord, handling tenant lease renewals and terminations can be a stressful and time-consuming process. However, with proper planning and communication, it can be a smooth and efficient process. Here are some tips on how to handle tenant lease renewals and terminations:

Start early

It's essential to start the renewal or termination process early, preferably 60 to 90 days before the lease expires. This will give both you and your tenants enough time to discuss any potential changes or issues.

Review the lease agreement

Review the current lease agreement and make sure you understand the terms and conditions. This will help you determine whether you want to renew the lease or terminate it.

Communicate with your tenants

Communicate with your tenants regarding their lease renewal or termination. If you want to renew the lease, let your tenants know that you're interested in renewing and the terms and conditions of the new lease. If you want to terminate the lease, let them know why and what steps they need to take before moving out.

Offer incentives

Offering incentives such as a rent discount or free utilities can encourage tenants to renew their leases. It can also help you keep good tenants and reduce turnover.

Be fair and consistent

When dealing with lease renewals and terminations, be fair and consistent. Treat all tenants equally and follow the lease agreement and applicable laws.

Document everything

Document all communication with your tenants, including lease renewal or termination offers and any agreements or disagreements. This can help protect you in case of a dispute.

Be prepared for turnover

Even with the best planning and communication, some tenants may choose to move out. Be prepared for turnover and have a plan in place to find new tenants and prepare the property for rent.

Handling tenant lease renewals and terminations can be a complex process, but with proper planning and communication, it can be a smooth and efficient process. Remember to communicate with your tenants, review the lease agreement, and be fair and consistent in your approach. By following these tips, you can help ensure a positive experience for both you and your tenants.


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